If we can learn anything from Partygate, it's the importance of being clear with employees around your expectations of them during work-related social events.
Work-related social events provide opportunities for employees to build relationships, strengthen teamwork, and promote a healthy work-life balance. Having a policy which outlines the guidelines and expectations for all work-related social events organized or sponsored by the company means that your team can continue to enjoy these benefits with a reduced chance of bringing your company into disrepute.
Scope of a work-related social events policy
Work related social events policies usually cover events such as team-building activities, holiday parties, retreats, and any other event organized for work-related purposes.
Guidelines to include in your policy
Inclusion and Diversity: Work-related social events should be inclusive and considerate of all employees, regardless of their background, ethnicity, gender, age, religion, sexual orientation, or physical abilities. Event organizers should ensure that activities, venues, and food options are accessible and accommodating to all participants.
Voluntary Participation: You should make it clear that attendance at work-related social events is voluntary. While it may be helpful to encourage team members to attend, no employee should feel obligated or coerced to attend an event outside of their regular working hours. Employees who choose not to attend work-related social events should not face any adverse consequences or be excluded from future opportunities.
Professional Conduct: You must impress upon employees that they are expected to maintain professional behavior and conduct themselves in accordance with the company's code of conduct and policies during work-related social events. Harassment, discrimination, or any form of inappropriate behavior will not be tolerated and may result in disciplinary action, up to and including termination, as the event is an extension of the workplace.
Alcohol and Substance Use: If alcohol is served at work-related social events, it should be done responsibly and in compliance with applicable laws and regulations. Employees are expected to consume alcohol responsibly and be aware of their own limits to ensure their safety and the safety of others. The company encourages providing non-alcoholic beverage options and promoting responsible drinking practices.
Communication and Notice: Employees should receive advance notice of work-related social events, including the purpose, date, time, and location. All relevant information and expectations regarding the event should be communicated clearly and in a timely manner.
Confidentiality and Privacy: Employees are expected to respect the confidentiality and privacy of their colleagues during work-related social events, as they would in the workplace. Sharing sensitive or personal information about colleagues without their consent is strictly prohibited, including photos on social media.
Feedback and Suggestions: Employees should be encouraged to provide feedback, suggestions, or concerns regarding work-related social events to their supervisors or the appropriate designated personnel. The company should consider feedback received and make necessary improvements to future events.
These are some guidelines which you can include in a policy around work-related social events which as with all policies, should be reviewed periodically.
We can help you draft a policy specific to your needs. Get in touch today.